CHESHIRE COUNTY ATHLETIC ASSOCIATION

Minutes of the Meeting held at Frodsham Community Centre on Wednesday 4.11.09
Apologies: AFJ Thiemicke, S Whincup, D Wall, W Smith & E Gore.

1.Present: P Allen (Chairman), R Lynch, D Nalder, C Boyce, M Lamb, JL Driscoll, J Shellhorn & BJ Warren.
2. Minutes of the Meetings held on 2.9.09 & 14.10.09
Accepted after item 5 in 14.10.09 last paragraph was changed to read’ In order to update the matter a new account has been opened and will have P Allen, BJ Warren and the treasurer’s name as signatories.’
3. Matters Arising from the Two Previous Meetings 
a) The Secretary sought support for a motion to go to the AGM asking that the names of Committee members who can sign cheques be named each year. This was granted.
4. Correspondence
a) UKA has written to Officials seeking help at the next Olympic and Paralympic Games. They seek ‘fit’ people only because the hours will be long.
b) Deeside will host an indoor T&F meeting on Sun 22.11.09.
c) Spire Cheshire Hospital offer their services of physiotherapy and sports injury treatment services. This is based at Stretten, Warrington, tel: 01925 215098, www.spirehealthcare.com/cheshire 
d) The grant which VRAC expect to get for their facility will not cover everything associated with T&F, so they are considering if they could provide something lacking elsewhere in the County. One item under consideration is something to accommodate disability athletics. Their views, as yet, are far from fixed.
5. Financial Matters
		Current A/C	2,083.46
		Deposit A/C	   131.16
 		Building Soc.	9,938.78
		Total	            12,153.40
20 more Cheshire vests are required. They will now be ordered and will cost £240.
6. Officials’ Report
a) A Level 2 T&F Introductory course has been booked for 27.3.10 at Macclesfield and another at Wavertree on 21.2.10.
b) Following Joe’s announcement that he is standing down as Officials’ Officer next year, a replacement has been found in Alan Morris, however, he will be unable to attend our meetings.
7. Coaching Report
Nothing to report.
8. County Championships
a) Junior Multi Events at Macclesfield on 13.9.09
It was pointed out by J Shellhorn that there cannot be 2 winners in multi events. The scores should be back tracked until a winner emerges. This was not appreciated on the day.
Next year the event will again be at Macclesfield on 12.9.10.
b) NW Road Relays at Blackpool 19.9.09
This was poorly attended by Cheshire, however, the County had several successes. 
c) Cross Country at Reaseheath College, Crewe on Sat. 9.1.10
Permit required- B Warren will seek this.
Course map required – the permit application requires this. Can the Secretary please be sent one? 
Has first aid been applied for?
Hand out forms required to be given to athletes on the day, regarding the Inter Counties meeting.
Has a safety assessment been made of the course?
The Secretary suggested that when mud is found adjacent to a cross country course, the safety assessor should prod it with a stick to assess its depth. This is because mud in a Park in Frodsham was found to be about 8 feet deep. Fortunately no one ever ventured into it.
A Thiemicke will be the referee.
Team managers for the Inter Counties have to be appointed. JL Driscoll undertook to find these.
A block of numbers is required (1-750) for the event. Will S Whincup please order them?
b) Cheshire Spring Relays 2010
The preferred date for this is 10 or 11.4.10.
d) Track and Field May 2010
The Macclesfield track was selected.
e) Track Relays July 2010
Crewe was chosen.
9. Road Race Matters
a) Request from D Wall asking for the Chester Spring 5 miles and the Sutton Six 10k to be considered for next year’s Grand Prix. A Thiemicke is currently reviewing next year’s fixtures.
b) The County approved the same financial support to the Grand Prix Series as the last 2 years ie £700 for prizes, and 6 plaques each costing £6, and handicap prizes making a total of about £1000.
c) Licence standards refer to Safety Advisory Groups. East and West Cheshire do not have one yet. Warrington and Halton do. They tend to insist upon full road closures for road races which is a very expensive matter.
c) A Thiemicke called for a review of the medals to be awarded for RR Championships.
d) ‘The English Half Marathon’ at Warrington. This was organised by a commercial organisation and was well supported financially by various sponsors.
e) The Tatten Pud Plod on 13.12.09 organised by Cheshire Hash House will have to close entries soon. This is its first event.
10.England Athletics/N Region/Northern Athletics Matters
Nothing to report.
11.Any Other Business
a) CRB application forms can be obtained from Jane Fylan, the UKA Welfare Coordinator on 0161 223 4246 or jfylan@uka.org.uk
b) The reason the County website was off line recently was because of a change in domain ownership and was not the fault of the webmaster.

12. Date of Next Meeting- Wed. 9.12.09

BJ Warren, 10.11.09