CHESHIRE COUNTY ATHLETIC ASSOCIATION
Minutes of the Meeting held at Frodsham Community Centre on Wednesday 3rd November 2010

Apologies: A Morris & Marian Allen
1. Present: M Cutler (Chairman), R Lynch, P Allen, L Shellhorn, AFJ Thiemicke, M Lamb, E Gore, J L Driscoll, Sarah Friday, W Smith & BJ Warren.

Before the meeting proper began, Sarah Friday, the Club and Coach Coordinator for Cheshire and Greater Manchester addressed the meeting about the role of the Cheshire Coaching Network. She assured the meeting that the roles of the Network and the County did not overlap, and she sought support for the Network from all the Cheshire clubs.

2. Minutes of the Meeting held on 8.9.10
Accepted after Item 5 was altered to read’ It was agreed to reimburse participants in the Northern Inter Counties at Gateshead...’

3. Matters Arising from the Minutes
Dealt with under subsequent headings.

4.Correspondence
a) Application from Warrington Tri Club for affiliation to UKA. The Secretary is Ian Norton, 10 Beamish Close, Appleton, Warrington WA4 5RH,Tel: 01925 261489, e mail iwn1969@yahoo.co.uk.  Also attached were : Club Constitution, Details of all the Club Officers and Officials, club colours; blue, white, red and yellow  vertical stripes on vest and shorts, Equity Policy, membership is 44. No objections were raised so it will be forwarded to NW Region.
The application had been directed to Greater Manchester County who redirected it to us.
b) Helsby Runners are to resurrect the Sandstone Trail Challenge. They do not describe it as a race. It was formally organised by the Cheshire Fire Service up to 2006.
Participants must book in at Frodsham Community Centre between 0600-0645 on 21st May 2011 to register; at 0700 they will be bussed to Whitchurch whence they will make their way back to Frodsham via the Sandstone Trail. The last walkers are expected to arrive by 2100hr, the organisers will depart at 2300.The distance is 33miles. Entry fee will be £18 but entries do not open until Dec.2010  
c) UKA Awards Evening Sat. 4.12.10 at 7.30pm in Sir David Wallace Hall, Loughborough University.
There will be a champagne reception.
d) UKCAU General Meeting on Sun 12.12.10 at Alexander Stadium Birmingham B42 2LR.
2 persons per County are invited.
There is a proposal from Warwickshire CAA to have an annual UK T&F competition. The Committee agreed with this, providing a suitable date can be found that does not clash with other events.
e) Nothern Athletics are holding an Annual Open Meeting at Longford Park Stadium Stretford on Sat. 13.11.10 starting at 11.30am. Voting for Officers and the Board will take place.
f) The English Cross country Association Handbook 2010-2011 has been received.
g) Greater Manchester CAA has asked if Cheshire would be interested in combining their annual T&F Championships with us. There would still be 2 separate championships, spread over 2 days with their respective awards. The benefits are: cost of stadium and First Aid would be shared and Officials would be shared. The committee were generally in favour of the idea but no response will be made until W Smith has consulted J Ashton our Championship Secretary. If he agrees, a small sub group must be formed with the 2 Counties to thrash out the details.

5. Financial Matter
	Current A/C	  1015.29
	Building Soc.	11357.78
	Business A/C	    131.16
	Total	             12,504.23
Next year’s medals have been ordered and will cost in excess of £1000. There could be a temporary cash flow difficulty until the Cross Country entry money comes in. There is of course cash in the Building Soc. but to access it requires 2 persons to present themselves at the counter.

6. Officials Report
See attached report from the Officials Secretary.
Other Reports have been issued by Deborah Beresford which have been circulated to members.

7.Coaching Report
Deborah Beresford has issued a number of e mails on coaching which have been circulated to members, including the UKA Terms and Conditions relating to UKA Coach Licence. E Gore reported that costs were of some concern today. In the past clubs have paid for or assisted with costs but today the sums are considerable.
There will be a Level 2 course at Macclesfield on 26.3.11 for T/K, F and T.

8.County Championships
a) Multi Events at Macclesfield on 12.9.10
This went off well.
b) NW Road Relays at Leigh Sports Village on 18.9.10
Cheshire had a small entry. There were some organisation problems associated with Officials.
c) National Cross Country Relays at Berry Hill Park, Mansfield on 6.11.10.
It was agreed that the coach could set of 30min.later this year.
d) Cheshire Cross Country on Sat 8.1.11 at Forest Park, Birchwood.
Following further discussion it was agreed to change the definition of the U11/U13 age groups to:
U11-must be either 9 or 10 on 31.8.10 (School Year 5&6), U13- must be 11 or 12 on 31.8.10 (School Year 7&8).
e) New team managers are required for the Inter County Cross Country on 5.3.11.

9. Road Race Matters
a) The Grand Prix format will have the same structure next year.
A sub committee met after this meeting to select the races to be included in next year’s structure.
b) Run in England does not encourage members to join clubs.
c) A marathon Type Fun Run for Heroes took place in Runcorn last week which the Committee knew nothing about.
d) There are 2 ARC running clubs in Cheshire.

 10. Any Other Business
a) D Gilroy was declared NW Coach of the Year and A Morris NW Official of the year- Both from the West Cheshire club .

11. Date of Next Meeting
The next meeting will be on Wed. 15.12.10

BJ Warren, Secretary, 5.11.10