CCAA Constitution - As agreed
at AGM on 11/02/2019
1. Title.
The Association shall be the Cheshire County Athletic Association, herein
referred to as “the Association”.
2. County District.
The County District shall be that of the County of Cheshire established in 1974,
herein referred to as “the County”.
3. Objectives.
The Objectives of the Association shall be:
a) to encourage, promote and develop athletics in the County;
b) to represent the County on all appropriate bodies;
c) to select and manage teams representing the county;
d) to promote, organize and encourage the holding of athletic competitions,
meetings, championships and events in the County;
e) encourage the recruitment and training of Officials and Coaches;
f) support the development of Awards and Standards schemes;
g) encourage the improvement in performance by the use of “Power of 10” and
similar schemes;
h) to attract sponsorship and to apply for funding of its activities.
4. Affiliation.
The Association shall be affiliated to England Athletics (EA).
5. Membership.
a) All clubs whose headquarters lie within the County and whose constitutions
and objects are consistent with those of UKA and are affiliated to EA shall be
considered as members of the Association. The Association will ultimately decide
whether a club is allowed to affiliate.
b) Members of a club affiliated to EA whose headquarters are outside the area
defined in Rule 2, who have valid Cheshire County qualifications, may enter
County championships organised by the Association as individuals or a team.
c) The Association has the power to levy a membership fee for clubs, the level
of the fee being decided at an Annual or Extraordinary General Meeting.
6. General Meetings.
a) Annual General Meeting.
An Annual General Meeting of the Association shall be held in February. The
Honorary Secretary shall notify the secretary of each member Club of the
proposed time and venue of the meeting at least 42 days in advance, requiring
that nominations for Officers of the Association and other items of business for
the meeting shall be notified in writing and/or by e-mail at least 28 days
before the meeting is due to take place.
The Honorary Secretary shall, at least 14 days before the meeting, notify the
secretary of each member Club in writing and/or by e-mail, of the business to be
transacted at the meeting, which shall include the following:
i) Minutes of the previous Annual General Meeting and of any Extraordinary
General Meeting that may have been held during the past year, and any business
arising therefrom;
ii) the annual report of the Association;
iii) Honorary Treasurer’s statement and accounts and Auditor’s report;
iv) election of Officers for the ensuing year;
v) election of a General Committee;
vi) elect Vice-Presidents (non-voting);
vii) elect an Emergency Committee of five members;
vii) appoint an Honorary Auditor
ix) other notified appropriate business.
b) Extraordinary General Meeting
An Extraordinary General Meeting of the association shall be called and held
within 28 days:
i) at the instruction of three Officers of the Association
ii) at the instruction of the General Committee.
iii) on receipt of a written request from 10 member clubs or 25% of member
Clubs, whichever is the least.
The Honorary Secretary shall notify the secretary of each member Club at least
14 days prior to the meeting stating the time and venue and the business to be
transacted at that meeting. No other business may be brought forward or
discussed at the meeting.
c) Quorum
No business shall be transacted at a General Meeting unless representatives of
at least six clubs in full membership are present.
d) Voting Rights.
Voting shall be a show of hands unless a ballot is demanded. Each member club
will be entitled to one vote and only those persons present who are eligible to
vote may do so.
7. Management of the Association.
The management of the Association shall be vested in a General Committee
consisting of the following who shall be responsible for carrying out the
Objects of the Association:
Officers of the Association:
a) President
b) Chairperson
c) Vice Chairperson
d) Honorary Secretary
e) Honorary Treasurer
f) Officials Secretary.
g) Representative from the Cheshire Schools Athletic Association
h) One representative from each member club not otherwise represented.
The General Committee shall have powers to co-opt additional members.
The General Committee shall appoint sub-committees as are considered desirable
to administer particular areas of business. All sub-committee members need not
be members of the General Committee.
The General Committee shall meet at least four (4) times a year. A quorum for
any meetings of the General Committee shall be six members from any three
different clubs.
8. Finance
The financial year of the Association shall end on the 31st of December.
The Association will be financially responsible for itself and cover:
a) championship events;
b) representative teams;
c) match promotions;
d) equipment and clothing;
e) committee meetings
f) general meetings
g) postage, telephone and stationery expenses of the Secretary and Treasurer.
9. County Championships
Any athlete who complies with the Rule on County Qualifications of the UKA Rules
for Competition (currently Rule 21 S 6) shall be eligible to take part in the
County Championships organised by the Association.
Awards will be presented at the County Championships at the discretion of the
General Committee.
The County colours are black vest with yellow piping and letters. The County
badge shall be the Wheatsheaf.
County vests or badges shall be awarded to athletes representing the County at
Inter-county championship meetings on making their first appearance for the
County. The Association may determine that partial or full payment be made for
the cost of the vest.
10. Alterations to Rules.
No modifications shall be made to the rules of the constitution except at a
properly convened General Meeting of the Association. Any substantive change
shall require a favourable vote of two thirds of those present and voting,
unless such a change is required to comply with the rules of UKA, when a simple
majority will suffice.
Any matter not provided for in the rules of this Constitution shall be
considered by the General Committee, whose decision shall be binding, subject to
any appeal which may be provided for by the Rules of UK Athletics.